Dear Parents
Each school year, Parent Advisory Council Executives will be re-elected at the Annual General Meeting, which is on May 30th, 2024, this year. Any parent of Uhill secondary is eligible to apply. Parents with diversified backgrounds and skillsets are welcomed to serve on the executive.
Following roles are set for 2024-2025 PAC executive team:
A. The Chair will
(a) speak on behalf of the Council
(b) consult with Council members
(c) preside at membership, executive, and special meetings
(d) ensure that an agenda is prepared
(e) appoint committees where authorized by the membership or executive
(f) ensure that the Council is represented in school and district activities
(g) ensure that Council activities are aimed at achieving the purposes set out in the constitution
(h) be a signing officer
(i) will submit an annual report at the Annual General Meeting;
(j)may attend DPAC meetings or appoint another Executive member to do so, and report back to PAC on DPAC meeting and seek input from the Uhill Secondary PAC.
B. The Vice-Chair will
(a) support the Chair
(b) assume the duties of the Chair in the Chair’s absence or upon request
(c) assist the Chair in the performance of his or her duties
(d) accept extra duties as required
(f) may submit an annual report at the Annual General Meeting
C. The Secretary will
(a) ensure that members are notified of meetings
(b) record and file minutes of all meetings
(c) keep an accurate copy of the constitution and bylaws, and make copies available to members upon request, and if and when changes are made they shall be done so in red and the copy amended shall be dated and initialed
(d) prepare and maintain other documentation as requested by the membership or Executive
(e) issue and receive correspondence on behalf of the Council
(f) ensure safekeeping of all records of the Council
(g) may be a signing officer
(h) may submit an annual report at the Annual General Meeting
D. The Treasurer will
(a) be a signing officer
(b) ensure all funds of the Council are properly accounted for
(c) disburse funds as authorized by the membership or executive
(d) ensure that proper financial records and books of account are maintained
(e) report on all receipts and disbursements at general and executive meetings
(f) make financial records and books of account available to members upon request
(g) have the financial records and books of account ready for inspection or audit annually
(h) with the assistance of the executive, draft an annual budget
(i) ensure that another signing officer has access to the financial records and books of account in the treasurer’s absence
(j) submit an annual financial statement at the Annual General Meeting.
E. The Events coordinator (x2) will:
(a) be the main person in coordinating the calendar of events for the year.
(b) ensure that the events are in line with the spirit and rules defined by school and the PAC executive team.
(c) be the leading force to promote events
F. The Fundraising coordinator will:
(a) be the main person in charge of creating opportunities to fundraise for the school and PAC
(b) be the main contact to external sponsors for fundraising
G. Grade Representative (one for each grade) will:
(a) be the main contact for parents of their grade and answer their questions on behalf of PAC
(b) relay the information from school to parents
(c) be the leading force for communications among parents.
If you are interested by any of those roles, please apply by filling out this link: https://forms.office.com/r/uni0B9Y6cb before Saturday May 25th.
The election will be held during the Annual General Assembly on Thursday May 30th which will be online. Candidates information will be available on PAC website 3 days prior to the election. On the election day, candidates will prepare a brief 1-3 min introduction of themselves before the election for each role is processed.