Election for the unfilled PAC Exe Roles

U-hill PAC Executives 2023-2024 have following open positions to be filled:

Vice Chair



Event Coordinator

Grade 8 Representative

Grade 11 Representative

Pleased to announce that there will be an election for the unfilled roles on our first PAC General Assembly on Sep 28th, 2023. The application link is here for your easy use. Kindly note that the application deadline is Sep 27th, 2023. On the day of the election, candidates are invited to give a casual introduction of themselves (1-4 mins). A brief description of the roles can be found below:

1. The Vice Chair will

(a) support the Chair

(b) assume the duties of the Chair in the Chair’s absence or upon request

(c) assist the Chair in the performance of his or her duties

(d) accept extra duties as required

(e) be a signing officer

(f) may submit an annual report at the Annual General Meeting

2. The Secretary will

(a) ensure that members are notified of meetings

(b) record and file minutes of all meetings

(c) keep an accurate copy of the constitution and bylaws, and make copies available to members upon request, and if and when changes are made they shall be done so in red and the copy amended shall be dated and initialled

(d) prepare and maintain other documentation as requested by the membership or Executive

(e) issue and receive correspondence on behalf of the Council

(f) ensure safekeeping of all records of the Council

(g) may be a signing officer

(h) may submit an annual report at the Annual General Meeting

3. The Treasurer will

(a) be a signing officer

(b) ensure all funds of the Council are properly accounted for

(c) disburse funds as authorized by the membership or executive

(d) ensure that proper financial records and books of account are maintained

(e) report on all receipts and disbursements at general and executive meetings

(f) make financial records and books of account available to members upon request

(g) have the financial records and books of account ready for inspection or audit annually

(h) with the assistance of the executive, draft an annual budget

(i) ensure that another signing officer has access to the financial records and books of account in the treasurer’s absence

(j) submit an annual financial statement at the Annual General Meeting.

4. Events coordinator will:

(a) be the main person in coordinating the calendar of events for the year.

(b) ensure that the events are in line with the spirit and rules defined by school and the PAC executive team.

(c) be the leading force to promote events

5. Grade Representative (one for each grade) will:

(a) be the main contact for parents of their grade and answer their questions on behalf of PAC

(b) relay the information from school to parents

(c) be the leading force for communications among parents.

Any questions, please email uhillspac@gmail.com. or communicate via Uhill Parent WhatsApp or Wechat group.

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